Ontario ICI
For GCs and major subs from about $15M to $80M who cannot afford payment surprises. We build a control tower around Ontario’s Construction Act: holdback releases, proper invoices, sub compliance tied to pay, and integrations with the accounting stack you already run.
Ontario’s Construction Act turns on published dates, preservation windows, and payment cycles. When those dates live in three inboxes and a shared drive, one missed step becomes a lien, a frozen pay run, or a fight with the owner. That is not a software bug.
Owners and consultants reject packages for missing backup. Finance resubmits. Subs wait. Your working capital sits in limbo while PMs chase PDFs. You need a single, versioned trail tied to each job and each pay application.
WSIB clearance, insurance, orientations, and lien waivers are payment preconditions. When they’re tracked informally, you either pay out of policy or hold money without a defensible log. Neither option scales past a handful of subs.
You are not a $200M firm with a full BIM team, but you still run multi year, multi million contracts with real legal exposure. Off the shelf US tools rarely encode Ontario payment rules the way your lawyer and controller actually work.
Milestones for annual holdback releases, notices, and internal checkpoints, with ownership, reminders, and an immutable activity log. Configured to how your contracts and counsel define “done.”
Structured workflows so finance and PMs assemble compliant submissions faster: required attachments, approvals, and resubmission history, so rejections don’t erase accountability.
Portals or internal queues that tie COI, WSIB clearance, safety docs, and waivers to pay run readiness. Clear status: eligible, exception, or blocked, plus who approved the exception.
Lineage from site instruction to CO to billed value, aligned to your chart of accounts export pattern. Fewer “what was approved?” disputes at month end.
Branded views for institutional clients: schedule snapshots, documentation folders, and billing summaries, without your team rebuilding PowerPoint every Friday.
Read only sync, scheduled exports, or API hooks into Sage, QuickBooks, or Viewpoint style stacks, whatever your firm already runs. We fit the build to your GL and job costing reality.
$15M to $80M
Typical ICI client band
Phased
Pilot then rollout
Ontario
Built for provincial statute
One lead
You work with the builder
| Feature | Procore | Buildertrend | KiwiCode |
|---|---|---|---|
| Cost | $10K – $80K+ per year (based on construction volume) | $499 – $1,099 per month (per plan tier) | Fixed-phase pricing quoted after fit call |
| Built for Ontario | No, US focused | No, US focused | Yes, Ontario |
| WSIB Compliance | Not included | Not included | Built in per project |
| Lien Holdback Tracking | Manual | Not available | Automated per Construction Act |
| Setup Time | 3 to 6 months | 2 to 4 months | Phased; depends on pilot scope |
| Canadian Tax Compliance | Limited | Limited | Full HST/GST handling |
| Local Support | US call center | US call center | Call a real person in Ontario |
| Customization | Limited | Limited | Built around your workflows |
Cost
Built for Ontario
WSIB Compliance
Lien Holdback Tracking
Setup Time
Canadian Tax Compliance
Local Support
Customization
Usually no, and that is intentional. Most mid size Ontario ICI firms need a layer built for Ontario payment law, holdback discipline, and sub compliance that plugs into existing PM and accounting tools. We integrate where it saves double entry. We replace only what is genuinely broken.
Yes, that is core to this offering. We configure milestone calendars, responsibility assignments, document repositories, and alerts around the workflows your counsel approves, including long project annual holdback mechanics. KiwiCode does not provide legal advice. Your lawyer defines the rules. We encode the operational discipline.
A fixed scope pilot on one active job or one division: holdback and notice tracking plus a document vault and basic roles (owner, finance, PM). Once accepted, we expand to sub portals, deeper ERP exports, mobile capture, and adjudication ready bundles as needed.
Yes. Mechanical, electrical, concrete, envelope, and civil subs on ICI work face the same upstream payment friction and downstream compliance gates. The same control tower pattern applies, scaled to your contract flow.
Niagara, Ontario. We build for Ontario WSIB, HST, and Construction Act context. Delivery is led by the same person who scopes the work, with vetted specialists on discrete integration or QA tasks when required.
Pilot slices use fixed windows. Calendar depends on scope and your team’s availability for workshops. We quote fixed phases after a fit call. No open ended “build until done” engagements without a change process.
Book a fit call. We'll map your payment workflow, see if a pilot fits, and show where software can save time, money, and headaches.